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HOA reserve funds only cover repairs, replacements, and unforeseen expenses. Collecting money for reserve funds should be built into the fee structure for residents of the HOA. In other words, the monthly fee that’s charged to residents should include enough money for regular maintenance and services, as well as some money to set aside for

For instance, if you send an employee to a lunch meeting with a client, they can create an expense report to invoice your company for the cost of the lunch, parking, and gas they paid for. For example, if you sent a client an invoice based on your estimated hours and ended up working additional